Information
paper for the SEECP Skopje Summit
Date for the Summit
1. The Fourth Summit of
the Heads of State and Government of the SEECP participating countries
will be held in Skopje, at the Hotel Aleksandar Palace, on Friday, February
23, 2001. The delegations led by he Head of State and Government are
expected to arrive in Skopje in the afternoon of Thursday, 22 February
and to leave Macedonia during the morning of Saturday, 24 February.
The Summit will also be attended by the representatives of the countries
of the region having the observer status to the SEECP.
Participation
2. The Summit will be
chaired by the President of the Republic of Macedonia, Mr. Boris Trajkovski.
Those in attendance will include President Boris Trajkovski (Republic
of Macedonia), President Petar Stojanov (Republic of Bulgaria), President
Rexhep Meidani (Republic of Albania), President Jon Iliesku (Romania),
Prime Minister Costas Simitis (Republic of Greece), Prime Minister Bulent
Ecevit (Republic of Turkey), Deputy Prime Minister Goran Granic (Republic
of Croatia), Chairman of the Presidency Zivko Radisic (Bosnia-Herzegovina)
and President Vojislav Kostunic (FR of Yugoslavia). The Secretary-General
of Council of the EU, Mr. Javier Solana, the External Relations Commissioner
of the European Commission Mr. Christofer Paten, and Head of the Stability
Pact for Southeastern Europe Mr. Bodo Hombach will also attend the meeting
as special guests of the host.
Venue
3. Formal proceedings
of the Skopje Summit will take place at Hotel Aleksandar Palace (Hotel
Aleksandar Palace, tel.: +389 91 392 392, fax: + 389 91 392 152, email:
info@aleksandarpalace.com.mk).
Sessions of the Summit and size of delegations
4. The Summit will have
two sessions, in the morning and the afternoon of February 23. Each
delegation could be composed of the Head of State or Government, the
Minister of Foreign Affairs, the Minister of Economy and five (5) delegates
(1+1+1+5), while the format of participation of the countries having
the observer status in the SEECP will be (1+1+1+3). Only these eight
representatives (six, for the observing countries) will be allowed into
the Conference Room. An informal meeting of the Ministers of Foreign
Affairs of the SEECP participating states will take place one day prior
the Summit meeting, on Thursday, February 22, 2001.
Speaking rights
5. It is expected that
the official ceremony, to be followed by the debate on the "Prospects
for further strengthening of good neighborly relations, stability, security
and democracy in South Eastern Europe", will be opened by the President
of the Republic of Macedonia, Mr. Boris Trajkovski. Order of other speakers
will be determined in accordance with the established practice in the
SEECP, with alphabetical order of the names of the Heads of Delegations.
However, each statement will be limited to ten minutes (seven minutes
for the observing countries and guests).
Interpreting
6. Full simultaneous interpreting
into English and French languages will be provided. It is suggested
that the delegations that will speak in their native language to provide
their own translator.
Official functions
7. There will be an official
reception on February 22, 2001, hosted by the Prime Minister of the
Republic of Macedonia, Mr. Ljubco Georgievski for all Summit and Economic
Forum participants. Official lunch will be hosted on February 23, 2001,
by the President of the Republic of Macedonia, Mr. Boris Trajkovski
in honour of the Heads of Delegations, Ministers of Foreign Affairs
and Ministers of Economy plus invitees only. A buffet luncheon will
be organized for other members of each delegation. On February 23, the
Minister of Foreign Affairs, Mr. Srgjan Kerim, will host a reception
for all participants.
Various facilities for
delegations
8. Hotel Aleksandar Palace
has all necessary facilities for the successful organization of the
meeting. Bank office will be opened. Medical service will also be provided
and all delegations are requested to provide the usual information on
the health status and dietary restrictions of VIP's.
Accommodation
9. The delegations will
be accommodated in Hotel Aleksandar Palace, as guests of the Macedonian
Government, in the following format:
Heads of State and Government
of the participating countries, their Ministers of Foreign Affairs and
maximum 8 persons from the official delegations of each participating
country will be accommodated as guests of the Macedonian Government
(format: 1+1+8).
The Macedonian Government
will offer accommodation for maximum five members of the official delegations
coming from the countries with the observer status (format: 1+1+3).
The Macedonian Government
will also provide accommodation for the guests at the Summit, in the
format of 1+1.
The expenses for
other members of the official delegations exceeding this number will
be covered by each delegation, at the preferential rate of 158 US$/single
room. The reservations will be made through the Macedonian MFA.
International calls and
fax communications shall be covered by the participants, as well as
the use of the minibar.
In case that some of the
delegations will arrive and departure on February 23, 2001, the Macedonian
Government will provide an apartment for the each Head of Delegation
throughout the Summit Meeting. Additional rooms will be provided upon
the request of each delegation.
Arrivals and departures
10. Delegations will be
welcomed at the Skopje Airport by the State Protocol and accompanied
to Hotel Aleksandar Palace. Those arriving by land will receive security
escort from the border. Details on arrivals should be provided as early
as possible, particularly on special flights, so that logistical arrangements
can be made at the Skopje or Skopje Airport.
Transportation
11. The Macedonian Government
will provide the internal transportation for the delegations during
the Summit meeting. Each Head of Delegation will be provided an official
car, as well as each Minister of Foreign Affairs. Other delegates will
be transported by cars, minibuses and buses, as necessary. Embassies
are requested to accredit official cars for use during the Skopje Summit.
Security and protocol
12. Briefing on security
and protocol arrangements of the Skopje Summit will be organized for
all interested delegations on February 14, 2001, at 10 a.m. at the Macedonian
Ministry of Foreign Affairs. All information on security personal and
arms should be provided.
Accreditation (Registration
and Identification badges)
13. The Heads of Delegations
and Ministers of Foreign Affairs will be provided identification marks
(pins) while other delegates will receive accreditation with the country
flag, according to their status. Accreditation forms will have to be
filled in and returned to the Organizing Committee by February 12, 2001,
at the latest. All participants are kindly requested to wear their badges
during the sessions and all other activities included in the programme
of the Summit.
Necessary Information
14. The delegations are
kindly requested to convey in due time to the Macedonian Ministry of
Foreign Affairs (tel.: +389 91 110 333, fax: +389 91 115 790) the following
information:
- List of members of
delegations.
- Date and time of arrival
and departure.
- Information about the
weapons and ammunition carried by security officers, as it may be
the case (blood group).
- Blood group of the
Head of Delegation
- Information about special
diets, if any.
- Special medical recommendations.
15. In the case of utilizing
a special aircraft for arrival/departure to/from Skopje airport or Skopje
airport, the following information is needed:
- Nationality of the
aircraft
- Type of aircraft
- Aircraft registration
- Radio call sign
- Captain's name (for
military aircraft additionally captain's rank is required) and number
of crew
- Purpose of flight
- Departure/destination
airports and the air routes which the aircraft will follow within
Macedonian FIR's
- Points of entry into
and exit from Macedonian FIR's, and the date and estimated time of
arrival and exit to these points
- Description of cargo
Applications for the overflight
and landing permits for special aircrafts shall be sent no later than
15 February 2001 to the Protocol Department, MFA (tel./fax: +389 91
118 219, tel.: +389 91 120 291, email: protokol@mnr.gov.mk).
Press
16. During the Summit,
a Press Center will be established at the Hotel Aleksandar Palace. Press
accreditation should be addressed directly to the Information Agency
of the Republic of Macedonia (tel. +389 91 114 695, fax: +389 91 114
162 or +389 91 115 659). The Press Center will have writing desks, telephone
and fax machines. The expenses for telephone and fax communications
will be covered by the interested persons. Press Correspondents and
Mass Media will be present at the opening and closing ceremonies and
will participate to a Press Conference.
Secretariat
17. A Secretariat equipped
with PCs with printers and photocopiers will be established in Hotel
Aleksandar Palace. During the Summit Meeting a separate working rooms
will be provided for each delegation, equipped with PCs with printers,
fax and telephone lines with direct international line, that may be
used on the expenses on each delegation.
Meeting of the Political
Directors
18. A preparatory meeting
of the Political Directors from the Ministries of Foreign Affairs of
the SEECP participating countries will be held at the Hotel Aleksandar
Palace (Hotel Aleksandar Palace, tel.: +389 91 392 392, fax: + 389 91
392 152, email: info@aleksandarpalace.com.mk) on Tuesday 20, Wednesday
21 and, if necessary, on Thursday, 22 February 2001, for the drafting
of the Summit Final Documents. Delegations are expected to arrive to
Skopje on Monday 19 February 2001, evening. Delegations are invited
to participate under the pattern 1+2 (one, for the observer states)
and they shall join the official delegations as of 22 February 2001.
Their accommodation will be provided by the Macedonian Ministry of Foreign
Affairs at the Hotel Aleksandar Palace. The participating states and
observes are requested to forward in due time the names of the participants,
as well as their flight schedule.
Organizing Committee
19. Organizing Committee
has been established at the Macedonian Ministry of Foreign Affairs,
headed by Assistant Minister, Viktor Dimovski, as Secretary General
of the "SEECP Skopje Summit" (Tel. +389 91 110 333, Fax +389
91115790).
An office will be opened on February 19, 2001 in the Hotel Aleksandar
Palace www.aleksandarpalace.com.mk
(Hotel Aleksandar Palace, tel.: +389 91 392 392, fax: + 389 91
392 152, email: info@aleksandarpalace.com.mk).
